Forms & Info

Forms

Academic

Please fill out this form to notify the department of any absences of classes, recitations, labs, etc., and dates you will be absent.

independent-study-form-grad.pdf

Graduate Programs

Graduate Student Progress Report.pdf

Purchasing

Check Request Form / Employee Reimbursement Request
Required for requests for reimbursement of purchases made with personal funds.

Payment Request

Use this form to request a payment to off campus vendors, organizations or individuals who are not university employees. Note that if the Pay-to (payee) is not a current UA Vendor, additional information and forms may be requested. Contact the Business office for specific documents.

PCard

Required for all P-card transactions. Needs to be brought to the Business Office the Same Day an order is placed or purchase is made. Include back up documentation such as the on line order conformation, an itemized receipt, or conference registration, air line tickets. (For conference registration or airline tickets a Travel Authorization form is also required).

PCard Plus

Use with the Department Card whenever food is purchased, including business meetings, business entertainment, employee recognition.

Requisition Form

Use this form to initiate the purchase order process or when requesting a formal bid for product or services.

Shipping

Federal Express Form
Bring a completed copy of this form along with the package to be shipped to the Main Office. Please provide the seven digit UA account number to be charged in #4 billing details, and any applicable notes beneath that.

Travel

Please complete your travel authorization in the University Travel System, at the following link: https://financialservices.arizona.edu/travel.  Your authorization form will route to either the supervisor of record for your position or the delegate assigned for approval and then on to the Travel Office.
 
The above link also contains useful information such as general travel policies, the meals and lodging per diem rates by location, and the link for the foreign travel registry (University Travel Registry), for which the 5-digit foreign travel code is still required, for international travel.
The process for reimbursing travel expenses remains the same, and Shane Smith at sss1@arizona.edu is the primary point of contact for travel expense reimbursements.
In the event where a travel advance is required as part of the completion of your travel authorization form, Amy Bai at hybai@arizona.edu remains the point of contact for processing that advance.
 
PLEASE BE ADVISED AND MINDFUL:  With the new system in place, the Travel Office has warned that no exceptions will be made for travel expenses to be reimbursed if a travel authorization was not filed beforehand.  Make the travel authorization submission a priority if you know you are going to travel on university business, whether expecting reimbursement of expenses or not.  If you supervise postdocs, grad students or undergrad students, please also make them aware of this policy and of the information contained in the above link.
 

 

Teaching Resources

Undergraduate Course Syllabus Template for In-Person Classes

List of Learning Outcomes for each Undergraduate Course

Graduate Course Syllabus Template for In-Person Classes

Active-learning tutorials are available at https://w3.physics.arizona.edu/undergrad/teaching-resources

 

Audio Conferencing

Zoom is now the official service for audio conferencing for UA staff, faculty, and students! No need for special phones or equipment. (The university’s operated-assisted telephone conferencing service, Conference Bridge, was discontinued February 28, 2019.)

Set up an audio conference yourself by signing in to Zoom at https://arizona.zoom.us and selecting Schedule a Meeting.

 

Zoom audio meeting participants may:

  • Join the meeting online using their computer’s microphone and speakers.
  • Call in with a landline or mobile phone. (Zoom call-in number options have 646 and 669 area codes, which are a toll call for anyone who has to pay for long distance charges with their carrier. To avoid tolls, join the meeting online.)

Hosts can also record the meeting with Zoom.

 

For more information on audio conferencing with Zoom, visit:

https://it.arizona.edu/documentation/using-zoom-audio-conferencing

 

If you experience issues using Zoom, contact the 24/7 IT Support Center at (520) 626-TECH (8324).

Please note: HIPAA-protected information should not be shared in Zoom. A secured campus Zoom option is currently being developed for conferencing where HIPAA-protected information can be shared. This feature will be available in late February 2019 and a campus communication will be distributed at that time.