Forms & Info



Please fill out this form to notify the department of any absences of classes, recitations, labs, etc., and dates you will be absent.

Graduate Programs


Check Request Form / Employee Reimbursement Request
Required for requests for reimbursement of purchases made with personal funds.


Use this form to request a payment to off campus vendors, organizations or individuals who are not university employees. Note that if the Pay-to (payee) is not a current UA Vendor, additional information and forms may be requested. Contact the Business office for specific documents.


Required for all P-card transactions. Needs to be brought to the Business Office the Same Day an order is placed or purchase is made. Include back up documentation such as the on line order conformation, an itemized receipt, or conference registration, air line tickets. (For conference registration or airline tickets a Travel Authorization form is also required).


Use with the Department Card whenever food is purchased, including business meetings, business entertainment, employee recognition.


Use this form to initiate the purchase order process or when requesting a formal bid for product or services.


Federal Express Form
Bring a completed copy of this form along with the package to be shipped to the Main Office. Please provide the seven digit UA account number to be charged in #4 billing details, and any applicable notes beneath that.


Travel Authorization

Travel must be authorized and documented prior to all official University travel activities, and a Travel Authorization Form must be filled out, even if travel expenses will not be charged to the University. For informational purposes, university travel is governed through: 

 Arizona Revised Statutes ( ,

To initiate a Travel Authorization, please complete the pdf form below and email it to Shane Smith at  It will be used to create and route the official Travel Authorization form for you. 


Travel Expenses to be reimbursed

The travel authorization form is saved for Amy (or Shane as backup) to process the eventual travel expense reimbursement.  For expenses you seek reimbursement for, please email your receipts and pertinent documentation to Amy Bai.  She will match up your travel with our saved authorization on file and complete the expense worksheet. We’ll also communicate with you from this point as to any other specifics (such as meals per diem, anything missing, etc.).

If you have any travel-related questions, please contact:

Amy Bai, 621-2265 or email

Shane Smith, 621-2240 or email 


Audio Conferencing

Zoom is now the official service for audio conferencing for UA staff, faculty, and students! No need for special phones or equipment. (The university’s operated-assisted telephone conferencing service, Conference Bridge, was discontinued February 28, 2019.)

Set up an audio conference yourself by signing in to Zoom at and selecting Schedule a Meeting.


Zoom audio meeting participants may:

  • Join the meeting online using their computer’s microphone and speakers.
  • Call in with a landline or mobile phone. (Zoom call-in number options have 646 and 669 area codes, which are a toll call for anyone who has to pay for long distance charges with their carrier. To avoid tolls, join the meeting online.)

Hosts can also record the meeting with Zoom.


For more information on audio conferencing with Zoom, visit:


If you experience issues using Zoom, contact the 24/7 IT Support Center at (520) 626-TECH (8324).

Please note: HIPAA-protected information should not be shared in Zoom. A secured campus Zoom option is currently being developed for conferencing where HIPAA-protected information can be shared. This feature will be available in late February 2019 and a campus communication will be distributed at that time.