Academic
Please fill out this form to notify the department of any absences of classes, recitations, labs, etc., and dates you will be absent.
Graduate Programs
independent-study-form-grad 8.27.pdf
Graduate Student Progress Report.pdf
Your campus ID and key for room/building access and campus privileges.
- Pick-Up Location: CatCard Office, Student Union (lower level, Room 142).
- Requirements: Employee ID number, government photo ID
- Digital Availability: Can be added to Apple Wallet or Google Wallet.
Note: You may only have one form—digital OR physical.
https://netid-portal.iam.arizona.edu/, Create a NetID
Your UA NetID is your personal identifier for a number of online services at the University of Arizona. Some of the services requiring a NetID include:
- E-mail and UITS computing accounts (CatMail, HPC)
- UAccess applications (Student, Employee, Analytics, etc.)
- D2L – a web-based course mgmt system used in 700+ courses on campus
- New Employee Resources and Benefits Enrollment
- University site-licensed software
- OSCR computer labs
Navigate to the UAccess homepage (https://uaccess.arizona.edu/) select “EDGE Learning” under Administrative Systems.
- Required U of A training is assigned automatically to new employees. https://hr.arizona.edu/supervisors/compliance-training.
- Annual Training: Some courses must be completed each year. You will receive automated email reminders if deadlines approach.
- Supervisors can assign training to employees who report to them directly in EDGE, or guide you on job specific training that you may need.
- Attend a Benefits Orientation https://hr.arizona.edu/employees/benefits-orientation
- Sign up for your benefits (UAccess) within 30 days of employment. https://hr.arizona.edu/benefits/benefits-overview
Parking and Transportation Services https://parking.arizona.edu/
- In addition to parking, sustainable options like bicycling, Cat Tran, Night Cat, carpooling, and Tucson Transit are available for convenience.
Parking Permit tips:
- Permit holders use license plate recognition for entry and exit. If you don’t have a permit, pay the hourly fee at kiosks or upon exit using the ticket from entry. If your plate isn’t scanned correctly, tap your CatCard at the machines.
- Parking permits may have waitlists, so join early and plan alternative transportation options.
A VPN, or Virtual Private Network, provides a secure way for your off-campus device to connect to the UA's network. To learn more visit article here.
Instructions:
- Navigate to vpn.arizona.edu
- Enter your NetID and NetID password Click Login.
- Your computer screen directs you to check your device for a Duo push,
- Review the Notice box and click Continue to accept the notice alert.
- Click the Instructions button (+ sign) to access specific steps for your operating system.
- In the step-by-step Instructions that load, you can hover over each image for a zoomed-in view or you can click on the images to open them in a new browser tab.
- Department Head Shufang Su shufang@arizona.edu will assess office spaces and assignments on an annual basis each summer. Shufang or admin staff will email you to collect your annual updates.
- TA and RA offices are assigned annually, and as space allows.
- All faculty should directly update Shufang if there is a change, issue or need for office assignments for yourself, your staff, post docs or students at anytime throughout the year.
- If you need a new key to your office contact Katie Butcher kbutcher@arizona.edu.
Front Office (PAS 232)
Hours Monday – Friday 8:00 AM – 4:30 PM
Front Office Phone #: (520) 626-0384
- The front office houses most general office supplies such as specialty paper, shipping materials, pens, pencils, staples, etc. If something runs out, the front office staff is in charge of restocking the cabinets as necessary.
- Front office staff can also help to generate shipping labels and reserve meeting rooms (PAS 230, 236, and 272).
- If you ever forget your keys or need access to a room that you do not have keys for, front office staff can assist you by opening the space.
- For after-hours access your office, call UAPD (520) 621-8273.
Front Office Administration Staff (PAS 232)
Melissa Walton – melissawalton@arizona.edu - (520) 626-0384
Undergraduate and Department Coordinator (PAS 238)
Katie Butcher – kbutcher@arizona.edu - (520) 626-0259 and (520) 621-2326
Graduate Coordinator (PAS 260)
Clare DeBuhr – debuhrc@arizona.edu - (520) 621-2290
Advisors (PAS 264 and 266)
David Smith (PAS 264) - dlsmith1@arzona.edu - (520) 626-1231
Kristy Merdinger (PAS 266) - kmerdinger@arizona.edu - (520) 621-8969
Demo Shop and Building Support (PAS 120)
Kyle Rine – kprine@arizona.edu - (520) 621-6826
Rohit Singh – rohitsingh@arizona.edu - (520) 621-6773
Building Emergency Plan
https://apps.ufs.arizona.edu/web/Building/81
Business Operations Manager
Mario Calderon (Math 112) - calderom@arizona.edu – (520) 621-4320
Transactions
Amy Bai (remote) - hybai@arizona.edu - (520) 621-2265
Tiffany Kohler (Math 119) – tjkohler@arizona.edu – (520) 621-2539
Meagan Laguna (Math 119) – mlaguna@arizona.edu – (520) 621-2459
Grants & Contracts
Shane Smith (PAS 270) – sss1@arizona.edu - (520) 621-2240
Sonia Vega (Math 117) – soniav@arizona.edu – (520) 621-1667
Pre-award
Lizette Romero (remote) - lizette@arizona.edu – (520) 621-2240
The Physics Department is supported by the College of Science HR Team who is currently working on a centralized email to process our HR needs. For the time being please email the Business Office at cos-physics-bus@arizona.edu and they will contact HR to get you request assigned. Once the HR team email has been set up we will provide amplifying guidance for HR Support.
General HR Support:
- Hiring: Talent related tasks, from posting at talent, to the offer letter, to close the Talent posting.
- New hire onboard: transactions at the University system side
- Graduate students: new student registration, TA/RA contract, etc.
- Undergraduate hire
- Designated Campus Colleagues (DCC) – affiliates, associates, volunteers, interns
- Salary change set up in the system
- Summer supplement set up
Lunchroom/Lounge/Kitchen (PAS 274)
- Appliances: fridge, microwave, toaster oven, electric kettle, and coffee machine
- Generally stocked with paper plates, plastic cutlery, napkins, cups, coffee, tea, various sweeteners, and serving utensils.
- Weekly Coffee/Tea Time is hosted in the lounge each Monday of the Fall and Spring semesters @ 10:15 AM – 11:15 AM. All department staff, students and faculty are welcome to attend.
Departmental Meeting Rooms (PAS 236, 230, and 272)
- Rooms can be reserved by front office staff (PAS 232) and the undergraduate/ department coordinator (Katie Butcher, PAS 238) in-person or via email.
- See room calendars here https://w3.physics.arizona.edu/rooms
Copy Room (PAS 256)
- There are two copy machines – the one closest to the door can print in color, the furthest one is only black-and-white.
- Supplies in this room (white and colored printer paper and toner) are managed by the graduate coordinator (Clare DeBuhr, PAS 260).
- If you receive a jam error, you can either follow the directions on-screen to solve the issue or get help from Clare DeBuhr or front office staff.
- A copier code will be provided to you by IT Support Matthew Jones upon your arrival on campus. If you have not yet been provided one or you are experiencing issues, please contact Matt for support.
Mailroom (PAS 254)
- There are mailboxes for all faculty, staff, and TAs in this room. If an envelope is delivered for you, it will be distributed to this room by the front office.
- If you are mailing out envelope-sized items, there are various baskets available for you to put the mail in. Staff will visit the room and collect anything to be mailed out.
Shipping (PAS 232)
- Front office staff can assist you with shipping via courier (FedEx, UPS etc).
- Packages are delivered to room 232 and front office staff will email you to notify you of the package received. You can pick it up from the front office Monday - Friday, between the hours of 8am -4:30pm.
- Federal Express Form - Bring a completed copy of this form, along with the package to be shipped, to the Main Office. Please provide the seven digit UA account number to be charged.
- The Physics Privacy Room is set aside for all department members who seek a safe and quiet place for any of these activities: nursing children, prayer, meditation, or simply reflection.
Privacy Room Guidelines:
- Only one person (not counting children under 3) in the room at a time. Room cannot be reserved. Use is first come, first served basis.
- Forty-five minute maximum per use.
- The room is not a playroom for children of any age. A parent should always accompany a child while in the room.
- Eating, drinking, studying, sleeping, chanting or playing music are not allowed.
- Do not leave trash or personal items in the room.
Undergraduate Lounge (PAS 268)
- Used by undergraduate students to study individually or in a group.
- Used by graduate students to study and socialize.
UA Physics Website & Social Media
Follow the department on LinkedIn and Instagram.
- The department website is located here: https://w3.physics.arizona.edu/. The department shares news, events, community engagement and support, as well as information about our graduate and undergraduate programs, alumni, research specialties and lists our full department staff list.
- Melissa and the communications committee also post regularly to our Instagram and LinkedIn. To submit news suggestions to the communications committee email physicsnews-submit@list.arizona.edu.
Lobby TV
- Koen Visscher visscher@arizona.edu updates the Lobby TV each Sunday with the upcoming weeks events or announcements. Contact Koen if you would like to submit anything to display on the lobby TV. Please send any flyers in landscape format to be more easily displayed on the lobby TV.
Department Newsletter
- The Department of Physics sends a bi-monthly newsletter to alumni and physics community members. To view the archive or subscribe to the newsletter visit: https://w3.physics.arizona.edu/department-physics-newsletter.
- To submit newsletter suggestions to the communications committee email physicsnews-submit@list.arizona.edu.
This Week in Physics
- The Department sends a department-wide email each week to share any upcoming events that are physics relevant including colloquiums, seminars and talks from associated departments (Steward Observatory, Theoretical Astrophysics Program, Lunar & Planetary Laboratory, Mathematics and Optical Sciences).
Department Directory
- The Department sends out a phone directory for all departmental staff at the beginning of Spring and Fall Semesters.
- Faculty, please review each semester for accuracy (including your titles, joint appointments, space, contact information and contact information for any of your staff, post docs or students).
- Send any updates to Melissa Walton melissawalton@arizona.edu.
Email lists
Phys-allfaculty@list.arizona.edu – Physics Faculty, emeritus, joint
Phys-allstaff@list.arizona.edu – Physics admin, building, IT, lab, classroom, research staff
Phys-ugrads@list.arizona.edu – Physics Undergrads
Phys-grads@list.arizona.edu – Physics Graduate Students
| Weekly (During Fall & Spring Semesters) | Coffee/Tea Time | Monday • 10:15–11:15 AM • PAS 274; Tuesdays when Monday is a holiday |
| Weekly (During Fall & Spring Semesters) | Physics Colloquium | Friday • 3:00–4:00 PM • PAS 201; Refreshments in PAS 236 at 2:30 PM |
| August | Welcome Event | First Friday of semester (replaces colloquium); Speaking portion: PAS 201; Food, games, social time |
| September/October | General Social Activity | Planned by Community Committee; Example: ice cream social + pickleball after colloquium |
| December | Holiday Open House | Last day of Fall classes (Wednesday); Breakfast & lunch in PAS 274; Shufang’s presentation in PAS 236 |
| February | Fang Li-Zhi Lecture Series | Replaces a colloquium in Spring Semester; talk in PAS 201 followed by catered food reception in PAS lobby |
| End of March/Early April | Graduate Recruitment Week | Graduate Recruitment |
| May | Engel Symposium | Thursday before finals; Undergrad talks, posters in lobby, food after talks |
| May | Graduation Event | Friday after final exams; Certificates & awards in PAS 201; Catered food in lobby |
| July | ATLAS Workshop |
Department Head (PAS 244)
Shufang Su- shufang@arizona.edu – (520) 621-5540
Associate Department Head (PAS 371)
Koen Visscher – visscher@arizona.edu – (520) 621-4276
Director of Undergraduate Studies (PAS 451)
Charles Wolgemuth – wolg@arizona.edu – (520) 626-1622
Director of Graduate Studies (PAS 464)
Erich Varnes – varnes@arizona.edu – (520) 626-0217
As a new faculty member navigate to https://facultyaffairs.arizona.edu/new-faculty-resources to find resources, contacts and onboarding items.
- To request assistance with proposal support, submit a Request for Proposal Assistance (College of Science Smartsheet): https://app.smartsheet.com/b/form/bad21f8608134d2cbce2e3a459eb2f14
- Requests should be submitted with as much notice as possible but a minimum of 20 business days before the sponsor deadline
The Proposal Support team can assist faculty in the development of their proposals, including:
- Review and interpretation of sponsor guidelines;
- Budget consultation and preparation;
- Identify possible compliance issues;
- Creating a proposal in the system of record at the University of Arizona;
- Answer questions from the SPS Preaward team;
- Create the submission application for the corresponding sponsor portal.
For other pre-award related questions, email Lizette Romero lizette@arizona.edu.
Proposal Development Services
Research Resources
- Research Development Services exists to help U of A researchers expand their research capacity, secure external funding, and foster collaborations that drive innovation. https://research.arizona.edu/development
- Research Support https://research.arizona.edu/research-support
- Responsible Conduct of Research Program https://research.arizona.edu/research-compliance/rcr
Complete Compliance Training
New Investigators’ Resources
Faculty Websites and other Web Solutions
- Campus Web Services https://web.arizona.edu/website-solutions
- Arizona Faculty Sites (Wordpress) a free, flexible, online platform for university related presence that meet branding, accessibility and mobile responsive needs. They are available to University of Arizona faculty who have an active Net ID and must be maintained by faculty or associated research group, and updated annually.
Annual Review and Faculty Portfolio
IT Support (PAS 467 and 475)
Mike Eklund (PAS 475) – eklund@arizona.edu - (520) 621-4275
Matthew Jones (PAS 467) - jonesm@arizona.edu - (520) 621-6794
- Zoom: Log into arizona.zoom.us to set up your University Zoom account. When you log into the Zoom app, use the SSO option, arizona.zoom.us. This will take you to WebAuth for your NetID login.
- Microsoft Teams: Secure collaboration application in Office 365. Includes audio and video conferencing among many other collaboration tools. Online Chat
- Microsoft Office 365: Word, Excel, and PowerPoint online, and storage in One Drive. Log in at office.com with <netid>@email.arizona.edu, your password, and 2FA.
- Box: Online file storage with secure, managed access.
- Google Workspace: Docs, Sheets, and Slides online, and storage files in Drive. Log in at catmail.arizona.edu with <netid>@email.arizona.edu, your password, and 2FA. Faculty and staff must request a campus Google account to get access.
- Zoom Phone: All faculty, staff, DCCs, and student workers with a University Zoom account also get an internal phone extension. Use the Phone tab in the Zoom app to call anyone else with an extension.
- Adobe.arizona.edu -adobe license free for faculty, staff and students
- UA Faculty and Staff Software licensing -search for approved software
Check Request Form / Employee Reimbursement Request
Required for requests for reimbursement of purchases made with personal funds.
Use this form to request a payment to off campus vendors, organizations or individuals who are not university employees. Note that if the Pay-to (payee) is not a current UA Vendor, additional information and forms may be requested. Contact the Business office for specific documents.
Required for all P-card transactions. Needs to be brought to the Business Office the Same Day an order is placed or purchase is made. Include back up documentation such as the on line order conformation, an itemized receipt, or conference registration, air line tickets. (For conference registration or airline tickets a Travel Authorization form is also required).
Use with the Department Card whenever food is purchased, including business meetings, business entertainment, employee recognition.
Use this form to initiate the purchase order process or when requesting a formal bid for product or services.
- Programs & Resources for Teaching https://facultyaffairs.arizona.edu/content/programs-resources-teaching
- Arizona Teaching Hub https://teaching.arizona.edu
- University Center for Assessment, Teaching and Technology (UCATT) https://ucatt.arizona.edu
D2L (Brightspace)
- InTech Team- provides technical and pedagogical support for learning management system, D2L Brightspace - intech@arizona.edu
- Self Help resources – help.intech.arizona.edu
- New Instructor Orientation – d2l.arizona.edu/d2l/home/561416
- Brightspace UA Instructor Training (Edge Learning) – edgelearning.arizona.edu
- Policies and templates for syllabi can be found at the link here https://academicaffairs.arizona.edu/syllabus
- Active-learning tutorials are available at https://w3.physics.arizona.edu/undergrad/teaching-resources
Faculty Learning Community (FLC) Program
Library
Student Success & Support
Graduate Students
Financial Transactions
How to submit financial transactions :
- Email cos-physics-bus@arizona.edu for all financial or transactional needs. This routes your request to the HelpSpot ticket system
- You will get an auto email from MATH-BusinessOffice@arizona.edu with your ticket number. Follow-up emails should go to this address (not the original one).
- The business team aims to respond within 3–5 days. If urgent, state urgency in your initial email
Include These Details in Your Request
- Purpose of business need
- Account to be charged (if applicable)
- Responsible contact person(s)
- List and explanation of attached documents
Travel
Travel for University business requires a travel authorization to be submitted before travel arrangements are made and completed before the travel start date. Individual Travel Authorizations are required for all employees in a travel status to ensure they are covered by University insurance during the travel period and to provide Accounts Payable and Business Office evidence that travel was preapproved by budget owners that are funding travel.
Travel reimbursements require a travel authorization number and foreign travel requires the international travel registry number to included when you submit your travel authorization.
- Complete your travel authorization in the University Travel System:
https://financialservices.arizona.edu/travel - Foreign Travel Registry https://ua-risk.terradotta.com/
- General travel policies. View meals & lodging per diem rates by location.
Reimbursements & Advances
- Travel Expense Reimbursements: email receipts and supporting documentation to the Business Office at cos-physics-bus@arizona.edu
- Travel Advances: a copy of the approved travel authorization requesting a travel advance to the Business Office at cos-physics-bus@arizona.edu. In the email please provide a short justification for the travel advance and make sure the amount you are requesting is listed on your Travel Authorization.
- https://fm.ufs.arizona.edu/
- Service request (520) 621-3000
- The Ombuds Program provides an independent, neutral, confidential, and informal resource to help improve communication, strengthen collaboration, and manage conflicts. https://ombuds.arizona.edu/
Title VI
Title IX